Last updated: June 2026
Introduction
DD Accounting Ltd is committed to protecting personal information and handling data responsibly, lawfully and transparently. This GDPR Policy explains how we collect, use, store and protect personal data in line with the UK General Data Protection Regulation, the Data Protection Act 2018 and other relevant UK data protection laws.
This policy applies to personal data collected through our website, contact forms, emails, telephone calls, client onboarding processes and the accounting, bookkeeping, payroll, tax and business support services we provide.
Who We Are
DD Accounting Ltd is an accountancy business providing professional accounting and financial support services to individuals, sole traders, limited companies, contractors, start-ups and businesses.
Contact details:
DD Accounting Ltd
Brighton Office: 1 Wilmington Parade, Brighton, BN1 8JJ
Southwick Office: 137 The Gardens, Southwick, BN42 4AR
Email: hello@dd-accounting.co.uk
Office: 01273 044170
Mobile: 07931 528 398
Website: www.dd-accounting.co.uk
For data protection matters, please contact us using the details above.
Personal Data We May Collect
We may collect and process the following types of personal data:
Name, address, email address and telephone number
Business name and business contact details
Company registration details
Unique Taxpayer Reference, National Insurance number or VAT details where required
Payroll and employee information where we provide payroll services
Financial, tax, accounting and bookkeeping records
Bank details and payment information
Correspondence sent to us by email, post, telephone, website forms or other communication channels
Website usage data, such as IP address, browser type and pages visited
Information required to meet legal, regulatory, anti-money laundering and professional obligations
How We Collect Personal Data
We may collect personal data when you:
Contact us through our website
Email, phone or message us
Ask for a quote or consultation
Become a client
Provide documents for accounting, bookkeeping, tax, payroll or business services
Use our website
Subscribe to updates or marketing communications, where available
Interact with us through social media or third-party platforms
We may also receive personal data from HMRC, Companies House, payroll systems, bookkeeping software, cloud accounting platforms, banks, professional advisers or other third parties where relevant to the services we provide.
Why We Use Personal Data
We use personal data to:
Respond to enquiries
Provide quotes and information about our services
Deliver accounting, bookkeeping, payroll, tax and business support services
Prepare accounts, tax returns, VAT returns, payroll records and management reports
Manage client relationships
Comply with legal, tax, regulatory and professional obligations
Verify identity and complete anti-money laundering checks
Maintain accurate business and accounting records
Improve our website, services and customer experience
Send relevant service updates or marketing communications where permitted
Protect our business, clients, website and systems
Lawful Bases for Processing
Under UK GDPR, we must have a lawful basis for processing personal data. Depending on the situation, we may rely on:
Contract – where processing is necessary to provide services or take steps before entering into a contract.
Legal obligation – where we must process data to comply with tax, accounting, anti-money laundering or regulatory requirements.
Legitimate interests – where processing is necessary for running and protecting our business, responding to enquiries, managing clients, improving services or keeping appropriate records.
Consent – where you have given clear consent, such as for certain marketing activities or non-essential cookies.
Vital interests – in rare situations where processing is necessary to protect someone’s life.
Public task – where relevant to specific legal or regulatory functions.
Sharing Personal Data
We may share personal data with trusted third parties where necessary, including:
HMRC
Companies House
Payroll providers
Cloud accounting and bookkeeping software providers
Payment processors
Banks or finance providers where authorised
Professional advisers
IT, hosting, email and website support providers
Anti-money laundering verification providers
Regulators, law enforcement agencies or courts where legally required
We only share personal data where there is a lawful reason to do so and, where appropriate, suitable safeguards are in place.
International Data Transfers
Some third-party software, cloud platforms or service providers may store or process data outside the United Kingdom. Where this happens, we will ensure appropriate safeguards are used, such as UK-approved transfer mechanisms or equivalent protections.
Data Security
We take reasonable technical and organisational measures to protect personal data from unauthorised access, loss, misuse, alteration or disclosure. These measures may include secure systems, password protection, access controls, encrypted storage, secure backups and staff awareness procedures.
However, no method of electronic transmission or storage is completely secure, and users should take care when sending sensitive information electronically.
Data Retention
We only keep personal data for as long as necessary for the purpose it was collected, including to meet legal, accounting, tax, regulatory and professional requirements.
Accounting and tax records are usually retained for at least six years, unless a longer period is required by law, regulation, dispute, investigation or legitimate business need.
When personal data is no longer needed, we will securely delete, anonymise or destroy it.
Your Data Protection Rights
You have rights under UK data protection law, including the right to:
Access the personal data we hold about you
Request correction of inaccurate or incomplete data
Request deletion of your data in certain circumstances
Request restriction of processing
Object to processing in certain circumstances
Request data portability where applicable
Withdraw consent where processing is based on consent
Complain to the Information Commissioner’s Office
To exercise your rights, please contact us at hello@dd-accounting.co.uk.
Complaints
If you are unhappy with how we handle your personal data, please contact us first so we can try to resolve the issue.
You also have the right to complain to the Information Commissioner’s Office at www.ico.org.uk.
Changes to This Policy
We may update this GDPR Policy from time to time. Any updates will be published on our website with a revised “last updated” date.